Fairview Health Services

  • Staffing Advisor

    Job Locations US-MN-St. Paul
    Requisition Post Information* : Posted Date 1 week ago(1/11/2019 3:11 PM)
    Requisition ID
    Non-Clinical Support Staff
    Administrative/Clerical/Customer Service
    St Joseph's Hospital
    Hours per 2 weeks
    Nursing Staffing Office
  • Overview

    Produces employee’s schedules with assistance of department clinical leaders, adjusts schedules including filling open shifts to target, matches daily staffing to current demand and processes time stamp adjustment forms to ensure our employees are paid correctly. Works with nursing management to ensure appropriate staffing levels are maintained throughout the process. Utilizes Lean methodology to continuously improve the work. Actively engaged in developing a culture of teamwork and every day problem solvers.


    This is a part time, benefit eligible opportunity (0.6 FTE, 48 hours/ pay period) to work day and evening shifts during the week (could be 4:45am-1:15pm, 7am-3:30pm, and/or 3pm-11:30pm), every third weekend, and rotating holidays.

    Responsibilities/Job Description

    • Produces monthly employee schedules that are free from error and align available resources to support the front line staff
    • Approves and processes shift exchanges, ensures accurate data entry in scheduling system to include ill calls, schedule changes and extra shifts
    • Reviews staffing levels on a daily basis and calls available staff
    • Reviews scheduled staff with charge nurses and Administrative Nursing Supervisors on a shift by shift basis to ensure skill level is adequate for patient care needs
    • Provides staffing report to Administrative Nursing Supervisor regarding census and staff needed for the next shifts all within the proper policy and contract guidelines
    • Provides prompt customer service to staff contacting the staffing office including phone calls, emails, in person visits and any other form of messaging
    • Reviews and updates employees MyTime records in Kronos and ANSOS per policy
    • Actively participates in creating and implementing improvements that results in improved processes, procedures and practices to achieve high quality of outputs and efficiency of process
    • Approves and processes shift exchanges, ensures accurate data entry in scheduling system to include ill calls, schedules changes, and extra shifts
    • Maintains knowledge of, and complies with, all relevant laws, regulations, policies, procedures and standards
    • Actively participates in creating and implementing improvements
    • Performs other responsibilities as needed/assigned



    • Associate (2 year) degree in business or healthcare-related area OR High School diploma/GED and equivalent experience
    • Ability to apply the VBI tools to streamline work and obtain efficiency


    • Bachelor’s degree
    • 1 to 3 years of healthcare or related office experience
    • Previous hospital experience


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